Wedding Reception Checklist

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Weddings can be the most wonderful, yet the most stressful day of your life! There are so many details that go into planning and implementing, that you need to be sure you don’t overlook the big stuff. To help relieve some stress, here is a checklist of some of the most important things that go into planning a wedding reception:

Tables and Chairs- Rentals, like tables and chairs, can end up eating into your budget so it’s best to ask your location if they have any to rent out to you. At Holy Trinity Reception Center, we provide spacious 72in round tables for your guests, and 6- and 8- foot tables for food, gifts, DJ and bar, so you don’t even have to worry about it.

Linens and Place Settings- These are some other rentals that can get pricy. You need to consider what you’re going to put on the tables, what your guests will eat off, what they will eat with, what they will drink out of, and how you want it all to look.  We have the following (white, blk, choc, ivory, plum) colors of linens available for rent for a flat rate of $10 per linen.

Catering- Once you have figured out your reception look, it’s time to add the food! Food can make or break a reception and there are so many options that it can be incredibly hard to figure out who to go with. Luckily, our exclusive preferred vendors list has caterers that we have had great success with!

 Flowers- Who doesn’t love flowers on their wedding day?! From the bouquets to the centerpieces, flowers are an essential part of you wedding décor! Don’t forget to order these in advance so you know your flowers will be perfect!

Seating Chart- Most couples tend to set up a seating chart for the dinner and then allow people to move afterwards. Others just say, “come on in and find a seat.” It’ll be your decision as the hosts what people will do. Keep in mind that what you choose should reflect the atmosphere of the wedding and those invited.  We offer 3-d software configured floorplans and consultations to ensure everyone has a seat and that room is set up in its best configuration for your serving team as well as your guests.

Music/ Entertainment- Whether you want a DJ or a live band, music is the key to a great reception. Doing research and auditions are welcomed, and expected, before anyone books a gig. Ask for demos or recordings for reference, especially if you can’t meet with them in advance.

Bar- Once you decide whether you want a wet or dry reception, you can take the steps to hiring a bartender. You’ll want to make sure they’re licensed and insured before you hire them. Then you need to figure out if you want a cash or open bar. Some couples boast a lot of success in a signature cocktail that is created with the colors of their wedding theme, or two and then cash bar outside of that. No cash bars allowed.

We make planning your reception easy by offering our list of preferred vendors to all of our couples and an inclusive price. We just know booking at Holy Trinity Reception Center will make your day amazing. Our Mediterranean-style ballroom is perfect for a unique and customized wedding reception. For more information or to schedule a tour, visit us online or call 407-331-3036 today!

5 Important Tips for Wedding Planning

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No doubt you have been picturing your wedding in your head for years now: what your dress will look like, the colors, the theme, the bridesmaids’ dresses, the perfect venue, and, of course, your future spouse.

What can sometimes make wedding planning stressful and frustrating is that it can be hard to line up everything just right so that your special day looks exactly like you’ve been dreaming all your life. Making your vision a reality is incredibly difficult, but that doesn’t mean that it is impossible to plan an incredible wedding. Take advantage of these 5 wedding planning tips to ensure that your big day is as wonderful as you had imagined!

1.       Set Your Budget – This might be the most crucial step of the entire planning process. A budget will help you stay on track throughout by narrowing down your options and giving you a clear idea of how much you can spend. For instance, if there’s an expensive caterer you absolutely need to have but you like a few different venues, your budget will eliminate more costly locations right off the bat.

2.       Stay Organized – The quickest way to become stressed is to not have a strong grasp on everything that has to be done. Don’t let a cloud of uncertainty hang over your head, where you are constantly worried about something that you feel like needs to be done, but you aren’t sure what it is. Make a checklist of everything you need to plan so that you always know exactly what you need to do.

3.       Create a Timeframe – After you’ve made your list, you may be overwhelmed by the sheer number of tasks on it. To help you keep everything straight, make a timeframe for each task so that you can know exactly when everything should be done. For example, you should book your venue early on in the process, around 10-12 months before the wedding date. But, your rehearsal dinner location doesn’t need to be booked until 4-6 months in advance.

4.       Delegate – We know that the only person you really trust to pull off the wedding is yourself, but it is impossible to do everything! You need to have a core group of 2 to 3 people who help you throughout the planning process. Recruit some friends to come over to help you address the invitations or transport decorations to the venue. This will be invaluable for keeping you sane through the busy planning months!

5.       Enjoy the Process – Wedding planning doesn’t need to be stressful all the time. In fact, it should be one of the most exciting times in your life! Take a minute every now and then to step back and keep the big picture in mind. Enjoy the time you get to spend planning a super fun party with all your family and friends, because that’s what it really is!

Holy Trinity in Maitland has Orlando’s premier reception center for your big day. We have two spaces for your ceremony: a beautiful new outdoor Mediterranean-style pavilion that seats up to 400, or our Aegean room, which seats up to 150. For your reception, our breathtaking Agape Ballroom can hold up to 400 people as well. Our facility is located right off of I-4, though it feels more like a trip to the Mediterranean with our beautiful Greek-style buildings and landscaping. For the full list of amenities and rates, visit our website or call us at 407-331-3036.

Which Venue is Right for Your Wedding?

Which Venue is Right for Your Wedding?

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Experience your dream Mediterranean wedding at the Holy Trinity Reception Center. The neutral sand colors, arches, and Grecian columns will make you feel like you’re getting a destination wedding right here in Maitland, Florida. In fact, we have three stunning venue options that provide a blank slate for you to dress up however you please.

Agape Ballroom- Adorned with multiple arched windows and elegant chandeliers, this carpeted ballroom can hold up to 400 guests for your wedding day. Or, if you choose to utilize our hardwood dance floor, 350 guests can be seated comfortably. The walls are perfect for customized uplighting and projecting monograms, and we often have couples drape silk across the ceilings to give a more romantic and luxurious feel. If you have a smaller party or want to host the ceremony inside, you can split the ballroom with floor to ceiling curtains and give you a more cozy and intimate feel. The windows provide excellent natural light for photographs during the daytime or can be covered for a romantic, candle-lit event.

Aegean Room- This venue option is a smaller spot for you to have either your ceremony, reception, or cocktail hour. The room is toned with beige and white colors reminiscent of the Grecian coastline. For a ceremony, you can comfortably fit 150 guests while a reception will seat 120, or 80 with dancing.

New Outdoor Pavilion- Take advantage of Central Florida’s beautiful weather and get married under the shade of our outdoor Pavilion. This 9,600 sqft. space can fit up to 400 guests, and will surround you with lush green grass, and beautiful Greek columns. Drape sheer silks or ribbons to blow in the breeze while you say “I Do” or add twinkling lights for a nighttime soiree.

Whichever venue you choose, you will enjoy nine consecutive hours of the most exciting day of your life because we offer an additional 3 hours for set up. Get ready in our bridal suite on site and enjoy time with your girls before the ceremony. With the ballroom rental, you’re welcome to use our 72” round tables, 6; bar and food tables, as well as our upholstered chairs, which should save you a bit on your rental fees! We also will provide a representative for you on the day to set up and take down your tables and chairs as well as answer any questions you’ll have that day. To find out more or to schedule your tour of the Holy Trinity Reception center, call us today at 407-331-3036.