Your wedding reception isn’t just one of the biggest parts of your big day—it’s also one of the most expensive. Wedding venues and catering can often account for more than half of your overall wedding budget. Before you start stressing, however, know there are ways to cut costs while still providing the perfect reception meal. Here are some ways to save on your wedding catering.
Money-Saving Wedding Catering Tips
Look for Outside Catering
When choosing your venue, look for places that offer outside catering. While a venue-specific caterer may seem more efficient, it’ll often restrict your menu options and may inflate your budget.
Be Upfront with Your Caterer
Before looking at a menu or sampling cake, be upfront about your budget. Clearly communicate how much you feel comfortable spending. Your caterer will understand and appreciate the guidelines.
Look for Off-Season Dates
Weddings are a seasonal industry. Late spring, summer and fall are usually prime dates, which means prices may be higher during those times. Consider looking for a wedding date in the “off season” or on a weekday, which could save you money.
Limit Your Guest List
If you can, consider trimming down your guest list to save money. While excluding loved ones from your big day can be a painstaking last measure, the fewer people you’re feeding, the more money you’ll save on catering.
Consider Staffing
Understand how your caterer plans to staff your wedding reception. Know how many staff members will be needed, and ask if they can serve alcohol or if that’ll be an additional expense. Also factor in tips and gratuity, as well.
Cut Back on Appetizers
Appetizers are a good snack to hold guests over during cocktail hour. However, too many of them could cause guests to fill up before the main dinner. Limit your appetizer choices, and consider options that are self-serve to reduce staffing.
Consider a Buffet
Instead of a traditional plated dinner, buffets are a good way to cut down on food and staffing costs. That way, your guests can choose what they like and how much of it.
Serve Less Courses
If you’re set on a plated dinner, you can still cut back on the price by offering fewer courses. Instead of serving multiple starters, offer to serve two courses of soup or salad followed by an entrée.
Limit Guest Options
Accommodating allergies and intolerances are important when it comes to choosing what to serve, but selecting dishes based on these restrictions can result in too many options. Work with your caterer to limit food options while also meeting the needs of multiple dietary requirements.
Serve Seasonal Fare
In-season dishes are easier to obtain and transport, especially if they’re grown within your wedding’s regional location. Seasonal food will also taste fresher than out of season food.
Choose Affordable Options
While you may want to serve steak and lobster, the reality is the type of dish you choose will affect its price. Look for more affordable, simplified wedding dishes instead.
Use Disposable Dinnerware
While linen napkins and fine china are a classy option, they’re often more expensive. Look for a budget-friendly disposable dinnerware for serving your meals, appetizers and cake.
Consider a Food Truck
If you’re looking for an unconventional alternative, ditch the catering altogether and consider a food truck. Many food trucks will cost a flat rental fee and offer limited-but-familiar fare to guests who may enjoy the unique experience.
Limit Your Bar
While an open bar can be a good addition to liven up your wedding reception, having a fully stocked bar will quickly run up costs. Instead of offering multiple liquors, consider offering a few beers and wines with a signature cocktail or two.
Simplify Your Cake
Your wedding cake is an important centerpiece, but there are ways to simplify it while still achieving your perfect wedding look. You can opt for buttercream icing instead of fondant, or order a smaller cake. Dessert bars that accompany cakes are also good ideas.
Save Money by Hosting Your Wedding at Holy Trinity Reception Center
If you’re looking for a spacious and affordable venue for your wedding, reception or private event, choose Holy Trinity Reception Center. Our attentive and experienced staff is ready to bring your wedding day vision to life through exceptional service in our accommodating venue. Learn more or schedule a tour by calling us today at 407-331-3036.